Tuesday, 21 July 2009

How to copy text from a Word Document and keep Track Changes

If you are reviewing a Word document and want to copy a paragraph, page or a couple of pages into a new document, any reviews/track changes will be lost when you paste the text into the new file.

To keep your review/track changes in the new document do the following.

  1. Save a copy of the Word document. [This is your backup]

  2. Select the text you want to copy.

  3. Press CTRL + F3. This will cut the text along with track changes. [Hence the need to follow step 1 and make a backup of the original Word document].

  4. Open a new Word document.

  5. Press CTRL + SHIFT + F3. This will paste your selected text AND your reviews/track changes along with it.