Wednesday, 18 June 2008

How to Access Googlemail via Outlook 2007

If you have a googlemail account you can retrieve your email via Outlook.

The only reason to do this is if you wanted to transfer some of your LSE mail onto googlemail and view it anywhere without having to configure remote access to LSE.


Do Remember it is still important you back up your LSE Outlook Mail in mail archives on your Z: or J: drives.


STEP 1
CONFIGURE GOOGLEMAIL


  1. Log onto Googlemail
  2. Once in Googlemail click on Settings
  3. On the Settings page click on Forwarding and POP/IMAP
  4. Under POP Download:

    1. Make sure Pop is enabled for all mail
    2. Make sure that “When messages are accessed with POP” - keep Google Mail's copy in the Inbox is selected

  5. Under IMAP Access:

    1. Make sure enable IMAP is checked.


STEP 2
CONFIGURE OUTLOOK



  1. In Outlook go to Tools > Account Settings
  2. Under the Email Tab click New
  3. Check Microsoft Exchange, POP3, IMAP or HTTP
    The Auto Account Setup Dialog will appear
  4. Enter display name eg John Smith
  5. VERY IMPORTANT
    Enter your email address as your googlemail username followed by '@gmail.com' e.g. jsmith@gmail.com – you must do this even if your email is something like jsmith@googlemail.co.uk
  6. Enter your password.
  7. Check 'Manually configure...'
  8. Select 'Internet E-mail.'
    The Add New Email Account dialog will appear
  9. Under User Information...

    1. Enter your name, googlemail email address in the form jsmith@gmail.com

  10. User Server Information…

    1. Account Type: Select IMAP;
    2. Incoming Mail Server: imap.gmail.com
    3. Outgoing mail server (SMTP): smtp.gmail.com

  11. Under Logon Information…

    1. User Name: googlemail email address in the form jsmith@gmail.com
    2. Enter your password

  12. VERY IMPORTANT
    Click 'More Settings,' then the 'Advanced' tab.


    1. Incoming server must be 993, and must use SSL encryption.
    2. Outgoing server can use 587, TLS encryption.

  13. VERY IMPORTANT
    Click 'Outgoing Server.' tab.


    1. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected.

  14. Click 'OK'
  15. Click on Test Account Settings to see if it works. Sometimes you need to go back to "More Settings" and check that the Incoming and Outgoing Server details are as above (sometimes Outlook will not automatically apply your manual settings)
  16. After a test message has been successfully sent click on 'Next' > 'Finish' > 'Close' > 'OK.'

Tuesday, 17 June 2008

Exporting Favourites to Text/HTML

To export your favourite websites (or a subfolder of favourites) to a text file

- open internet explorer
- select /file/import and export from the tool bar menu
- follow the wizard

this will create an html file which can be read in textpad/notepad or any other text editor. There will be a lot of html coding, but this can be removed fairly easily if required.